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1-2-3 - How to book conferences

This guide assumes you are already a registered user who have gained access to this system with a valid username and password.

There are two ways to book an IP/H.323 video conference, firstly to allow all participants to dial in on an IP address and conference code, or to use an E.164 (telephone) number or second to get the system to dial out so that participants either automatically answer the call and appear in a conference or select on their systems to accept the call (depends on local set up at each participating site).  Users accessing the 123 interface can create a conference in just a few minutes.This guide provide details on both scenarios and on how to modify and delete a conference booking.

Login to 1-2-3 booking system

Please login to the 1-2-3 booking system at http://cmp.nvcs.edu.au/public/CnOne.jsp using your login details (e.g. name.surname@institution.nvcs.edu.au) and password provided during registration.  Please fill the the username field with your name.surname and pick up your domain from the drop down list provided.

1-2-3 login

If you have forgotten your password, please click Forgot your password? on the login page. Please enter your account name and choose your domain , then press RESET PASSWORD. A new password will be emailed to you. 

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Booking a conference that participants dial into

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In the Details Box

  1. Add a conference name and if required a PIN number.
  2. The required number of ports (end points that will connect in)
  3. Check the boxes for streaming and content if required (to show data such as a PowerPoint presentation).

In the Time Box

  1. Select the appropriate time zone.
  2. Enter the start date and time.
  3. Enter the finish date and time

Click Create.

An email message is dispatched by the CMP system to the user confirming the conference booking and connection details including the conference code. This type of conference requires that participants to connect to the assigned MCU (dial-in) and input the conference details.

Modify and Remove Conferences

If you wish to remove or modify a conference, then select the conference from the listbox marked Current Conferences. Click the Remove button to remove this conference from the MCU. Click the Modify button at the bottom of the list box, change any details and then click the Modify button under the Comments section to commit the changes. To cancel the modify operation and be able to Create conferences, click Cancel.

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Booking a conference that participants will NOT have to dial into (system calls them)

Please note that this option is available only for the video conferencing systems that has been quality assured by NVCS.  For more information about the Quality Assurance Program, please visit  the NVCS QA scheme website

To access advance interface please go to : http://cmp.nvcs.edu.au/zimbra/

Alternatively, you may switch from 1-2-3 interface to Advance interface, using button ADVANCE  as showed below. 

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Data is entered in 3 dialog boxes:

In the Details Box

  1. Enter a subject.
  2. Room information if required.
  3. Room Status.

In the Time Box

  1. Select the appropriate time zone.
  2. Enter the start date and time.
  3. Enter the finish date and time

In the Video Box

  1. Select required MCU details from the pull-down menu.
  2. Select IP VCR requirements the pull-down menu.
  3. Add a conference name and if required a PIN number.

Advanced Button

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This box allows users to select a range of options and is self explanatory.

Select the Find Resources Tab and from the pre-configured list select the resource required for your conference.

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Once resources are selected click the save tab.  Users are notified by email when the conference is confirmed. At the appointed time and date end points selected are called.